Location: London, UK or Jersey, Channel Islands
Salary: To be confirmed + bonus
Contract: Full-time, permanent
Reporting To: Hedge Fund Partner
Start Date: As soon as possible

Overview

Oplu is leading the search for an experienced Executive Assistant to a Partner at a leading hedge fund. The role can be based in either London or Jersey.

This is a high-discretion EA role at firm-leadership tier. The remit spans investment-management EA work, project support, light research, and discreet personal administration. The ideal candidate is calm, organised, and equally comfortable navigating a buy-side diary and looking after projects and research with the same quiet rigour.

Candidates with prior EA experience in hedge fund, investment management, family office, private banking, professional services, or top-tier corporate environments are all welcome. Finance environment backgrounds are preferred but not essential.

The Opportunity

The Partner needs an EA who runs the diary cleanly, handles travel and expenses without prompts, documents and follows up on actions, and keeps the day moving. The work covers the classic EA remit alongside project planning support, light research, writing-heavy administrative output, and discreet personal administration. All of it executed at pace, with the discretion the seat demands.

The role sits within a wider admin team, with international coordination across time zones an everyday part of the job. Familiarity with the rhythms of a fund environment is a clear advantage. Oplu will also consider experienced EAs from adjacent settings, including private banking, family office, asset management, top-tier law or consulting, who can demonstrate the temperament, writing ability, and judgement the role requires.

Key Responsibilities

Diary, Travel & Expenses

• Manage complex diaries across multiple time zones, internal and external, with full context added to appointments.
• Coordinate domestic and international travel, including flights, transfers, accommodation, visa coordination with consultants, and on-trip support.
• Process expenses, reconcile receipts and invoices, and manage multi-jurisdiction items.
• Coordinate with internal colleagues across the firm’s international footprint.

Meetings, Documentation & Project Support

• Schedule internal and external meetings, prepare materials, and ensure timely follow-up.
• Document minutes and log action points across meetings.
• Assist with project planning and execution alongside the wider team.
• Document workstreams and answer administrative queries on behalf of senior management.

Communications & Personal Administration

• Manage inbox flow, prioritise correspondence, and draft routine and bespoke replies.
• Liaise with external advisors and personal contacts on behalf of the Partner where required.
• Maintain absolute confidentiality across professional and personal dimensions.

Team & Process

• Work closely with the wider admin team to learn and embed processes.
• Build a clear understanding of the business, the people, and the support relationships across the firm.

Requirements

Must-Have

• Proven EA experience at senior level. This is not a step-up role.
• Excellent diary, travel, and expense management.
• Confident written communicator. Writing well is a real asset in this role.
• Strong problem-solving and the ability to use initiative.
• High EQ, with the judgement to know what to say, write, or do to the right person at the right time.
• Discreet, dependable, and comfortable with confidential information.
• Strong Microsoft Office and Google Workspace fluency.
• Right to live and work in the UK or Jersey, depending on preferred base.

Strong Advantage

• Prior EA experience in a hedge fund, investment manager, private equity firm, private bank, or family office.
• Project management exposure, including planning, tracking, and follow-up.
• Familiarity with buy-side compliance protocols, including gifts and hospitality logging and restricted communications.
• Interest in technology or programming. Mechanical sympathy and technical curiosity are welcomed, even from non-technical hires.
• Multi-region working experience, coordinating across time zones with global teams.

Preferred Background

• Career EA with a genuine long-term interest in the role, not a stepping stone into operations or front office.
• Experience in either London or Jersey financial services markets.
• Multilingual ability welcomed but not required.

Why This Role

• Support a Partner at a respected hedge fund, at firm-leadership tier with the exposure that brings.
• A varied EA role that goes beyond classic admin into project execution and research support.
• Choice of base: London or Jersey.
• Sit within a wider admin team while owning a senior support seat.
• Exposure to the rhythms of a buy-side environment without front-office responsibility.

About Oplu

Oplu is the executive search partner of choice for principals, family offices, financial services firms, and luxury brands. We place senior support and right-hand appointments with the discretion and rigour these environments demand.

Application Process

Apply via the form on this page. Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please consider your application unsuccessful on this occasion.

No job description added

Location: Miami, Florida, USA
Contract: Full-time or rota-based overnight coverage, to be confirmed
Languages: Turkish and English essential
Right to Work: Full US eligibility and relevant Florida nursing authorisation required
Start Date: As soon as possible

Overview

A distinguished private household in Miami, Florida is appointing a Turkish-speaking Private Nurse to provide discreet overnight clinical coverage for a young UHNW Principal with an active professional life and a demanding schedule.

Whether your background is as a Registered Nurse, Overnight Nurse, Concierge Nurse, Private Duty Nurse, or VIP Healthcare Nurse, this is a considered private nursing appointment for a clinically capable, calm, and discreet professional.

This is not a care role. The Principal does not have an ongoing medical condition or daily care dependency. The requirement is for a calm, clinically capable nurse who can provide quiet night-time presence, sound judgement, and appropriate escalation if medical support is ever required.

The Opportunity

This is a high-trust private household position for someone polished, discreet, and confident working around a UHNW Principal with strong expectations around privacy, boundaries, and professionalism.

The Principal is a young businessman with a busy working schedule and fast-paced lifestyle. The household requires a nurse who can remain professionally available overnight, monitor general wellbeing where appropriate, and respond if a health concern arises.

For a nurse with emergency, urgent care, ICU, acute care, or hospital experience, this is a rare opportunity to bring strong clinical capability into a private setting that requires confidence, restraint, and excellent personal boundaries.

The role suits a Turkish-speaking nurse who values autonomy, privacy, and a quieter overnight rhythm, while remaining prepared to respond decisively if needed.

Key Responsibilities

Overnight Clinical Coverage

• Provide discreet night-time clinical coverage within a private household setting.
• Remain alert and available overnight while respecting the Principal’s privacy and independence.
• Assess any health concerns quickly and determine the appropriate next step.
• Respond effectively in the unlikely event of an urgent medical situation.
• Escalate to emergency services, private doctors, hospitals, or relevant medical providers when required.

Health Coordination & Readiness

• Maintain clear awareness of preferred hospitals, doctors, pharmacies, emergency contacts, and relevant medical pathways in Miami.
• Coordinate medical appointments, follow-ups, prescriptions, or documentation if required.
• Liaise discreetly with doctors, specialists, clinics, and authorised household representatives.

Private Household Standards

• Work with discretion and professionalism in a UHNW private residence.
• Communicate clearly and concisely with the Principal and authorised contacts.
• Maintain a polished, service-minded presence without being intrusive.
• Handle all medical and personal information with absolute confidentiality.

Requirements

Must-Have

• Fully eligible to work in the US.
• Fluent Turkish and English.
• Qualified nurse with relevant US or Florida authorisation, licence, or eligibility to practise.
• Proven nursing experience in a hospital, emergency, urgent care, ICU, acute care, private medical, or comparable clinical setting.
• Strong emergency response instincts and confident decision-making.
• Clear understanding of the US and Miami healthcare system, including hospitals, urgent care, emergency pathways, private doctors, pharmacies, and medical coordination.
• Calm, discreet, emotionally intelligent, and highly professional.
• Able to work overnight with reliability, focus, and consistency.
• Comfortable providing clinical presence without treating the role as personal care or companionship.
• Excellent confidentiality standards and sound judgement around sensitive information.

Strong Advantage

• Emergency department, ICU, urgent care, paramedic, trauma, or acute response background.
• Experience with VIP medical support, concierge medicine, executive health, private aviation medical support, private clinics, UHNW principals, or other high-discretion environments.
• Comfortable working independently in a private residence overnight.
• Strong local Miami medical network knowledge.
• Current CPR, BLS, ACLS, or equivalent emergency response certification.

Working In This Household

The Principal is young, active, and professionally busy. The role must feel discreet, practical, and non-intrusive.

The successful candidate will bring medical confidence without making the environment feel clinical. They will know when to step in, when to escalate, and when to remain quietly in the background.

The cultural register is polished, confidential, and composed. The household values competence, emotional intelligence, and calm professionalism.

Why This Role

• A rare seat for a clinically strong nurse who prefers a private setting over a hospital floor.
• Quieter overnight rhythm with the autonomy and discretion the seat demands.
• Exposure to a polished UHNW household environment.
• Suited to ER, ICU, urgent care, or concierge medicine professionals seeking a different operating pattern without losing clinical edge.

About Oplu

Oplu is the executive search partner of choice for principals, family offices, and luxury brands. We place senior household, healthcare, and right-hand appointments with the discretion and rigour these environments demand. This search is conducted on a retained basis.

Application Process

Apply via the form on this page. Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.

Location: Miami, Florida, USA
Contract: Full-time, permanent
Schedule: Flexible, including weekends and irregular shifts as part of a rota
Languages: English and Spanish essential
Right to Work: Full US eligibility required
Reporting To: House Manager, with oversight from a Global House Manager
Start Date: Setup phase ahead of late-2026 move-in

Overview

A distinguished private household in Miami is appointing a polished and service-focused Private Household Service Professional to join a lean, high-performing private residence team.

Whether your background is as a Butler, Private Steward, House Steward, Yacht Steward or Stewardess, or luxury hospitality service professional, this is a high-trust appointment for someone who knows how a formal private residence should run.

This is a setup hire. The successful candidate will help bring a new UHNW residence to life, working alongside the House Manager to establish service and housekeeping standards from a blank canvas. The first six months will define how the residence runs for years afterwards.

The Opportunity

This is a high-trust private household position supporting a high-profile Principal with service, guest welcoming, household presentation, organisation, hosting readiness, and day-to-day residence support. It requires someone present, proactive, attentive, and comfortable providing discreet, principal-facing service within a formal private residence.

The role is particularly well suited to:

• Yacht interior professionals, including Yacht Stewards, Yacht Stewardesses, Chief Stews, Second Stews, or yacht interior crew looking for a land-based seat.
• Polished luxury hospitality professionals from five-star hotels, private villas, or members’ clubs.
• Formal household professionals from UHNW residences, family offices, or private estates.

Possible travel during the setup phase may be required to support the Principal at other residences or hotels.

About The Residence & Household

The residence is a private home being established as the Principal’s primary Miami base from late 2026, with travel back and forth in the months before move-in.

The Principal travels frequently and unpredictably throughout the year. The household must be ready to host on short notice, or sit quietly for weeks at a time, depending on the Principal’s schedule.

The household team is intentionally lean for a residence at this level. The on-site team includes a House Manager, two Housekeepers, a Private Chef, and a Driver. The Housekeepers support both service and cleaning, and there is no formal Butler within the residence. The household is therefore seeking a polished Private Household Service Professional who can strengthen the team’s service capability while remaining hands-on and flexible.

A small dog lives at the residence. Candidates must be pet-friendly and comfortable assisting with occasional dog-related duties.

The House Manager runs the on-site team and reports to a Global House Manager, who oversees the wider multi-residence portfolio.

Key Responsibilities

Principal-Facing Service

• Provide polished, discreet, and service-focused support to the Principal and guests.
• Serve refreshments and respond promptly to household requests.
• Maintain a calm, attentive presence throughout the residence.
• Anticipate needs while respecting privacy, boundaries, and household protocol.
• Represent the household with discretion, integrity, and professionalism.

Household Presentation & Readiness

• Ensure the residence is clean, organised, stocked, and always guest-ready.
• Support household readiness before, during, and after the Principal’s visits.
• Keep the residence prepared to receive at short notice.
• Maintain calm, consistent upkeep during quieter periods.
• Perform general and deep cleaning as part of the rota.
• Maintain service areas, storage spaces, guest areas, and household supplies.
• Assist with errands, groceries, and basic household admin when required.

Laundry, Ironing & Wardrobe Support

• Manage laundry, ironing, steaming, folding, and garment presentation with precision.
• Support wardrobe care and high-standard garment handling where required.
• Maintain strong attention to detail across linens, clothing, and household fabrics.
• Ensure laundry areas remain organised, clean, and properly stocked.

Team Support

• Report to the House Manager and support the wider household team.
• Work collaboratively with the House Manager, Housekeepers, Private Chef, Driver, and wider household structure.
• Follow household standards, routines, and rota requirements.
• Support a lean team environment where service and housekeeping responsibilities overlap.
• Assist with occasional dog-related duties when needed.

Requirements

Must-Have

• Fully eligible to work in the US.
• Fluent English and Spanish.
• Based in, or able to work reliably in, Miami, Florida.
• Proven experience in a private household, luxury residence, yacht interior, five-star hospitality environment, or similar high-end service setting.
• Strong service-first mindset with polished personal presentation.
• Confident serving refreshments and responding to Principal or guest requests.
• Excellent laundry, ironing, steaming, folding, and garment care skills.
• High standards of cleanliness, organisation, and household presentation.
• Discreet, calm, emotionally intelligent, and highly professional.
• Comfortable working around a high-profile Principal and guests.
• Flexible to work weekends, holidays, and irregular shifts as part of a rota.
• Comfortable working in a residence where schedules may change at short notice.
• Pet-friendly and comfortable around a small dog.
• Able to assist with occasional dog-related duties.
• Confident working without constant supervision; proactive and self-starting.
• Familiarity with Google Docs, Google Sheets, WhatsApp, and basic household technology.
• Strong work ethic, high standards, and excellent attention to detail.

Strong Advantage

• Yacht Steward, Yacht Stewardess, Chief Stew, Second Stew, or yacht interior background.
• Experience in a UHNW private household or high-profile private residence.
• Formal service, table service, drinks service, or guest service experience.
• Luxury hospitality, five-star hotel, villa, chalet, or private estate experience.
• Wardrobe care, fine laundry, luxury garment care, or packing and unpacking experience.
• Experience working as part of a structured household team.

Working In This Household

The household requires someone polished, discreet, flexible, and genuinely service-led.

The successful candidate will understand that the role combines principal-facing service with hands-on household support. They will be confident moving between service, laundry, organisation, household presentation, guest readiness, and general upkeep without treating the role as cleaning-only.

The residence may need to be ready to host on short notice, or may remain quiet for weeks depending on the Principal’s travel schedule. The right candidate will be calm and consistent in both scenarios.

The cultural register is calm, private, professional, and detail-focused. The household values quiet anticipation, strong boundaries, consistency, and high standards.

Why This Role

• A setup hire. Shape how the residence runs from a blank canvas.
• Work alongside an experienced House Manager in a lean, high-performing team.
• Discreet UHNW environment in one of the most sought-after household markets in the US.
• Particularly strong fit for yacht interior crew looking for a land-based seat without losing the polish and service edge.
• Possible setup-phase travel to support the Principal at other residences or hotels.

About Oplu

Oplu is the executive search partner of choice for principals, family offices, and luxury brands. We place senior household, service, and right-hand appointments with the discretion and rigour these environments demand. This search is conducted on a retained basis.

Application Process

Apply via the form on this page. Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please consider your application unsuccessful on this occasion.

The Opportunity

A distinguished private household in Miami is seeking a talented and health-conscious Private Chef to prepare wholesome, home-style meals with a strong focus on gut health, brain health, and everyday wellbeing.

This is a full-time, live-out Private Chef role in Miami for a confident, discreet, and highly organised chef with proven private household experience. The ideal candidate will understand wellness-led cooking, Mediterranean and Turkish-inspired cuisine, organic ingredients, and the standards expected in a high-end private residence.

About the Household and Principal

The Principal prefers clean, nourishing food that is balanced, comforting, flavourful, and not overly rich or restaurant-style. The focus is on simple, elegant home cooking that supports health, energy, digestion, and overall wellbeing.

This role will suit a Private Chef who can create thoughtful daily menus, manage a calm and well-organised kitchen, and adapt smoothly to the rhythm of a private household.

Why this role

This is an excellent opportunity for a Private Chef in Miami who enjoys refined private household cooking rather than formal restaurant-style presentation.

The role combines wellness-focused menu planning, Mediterranean and Turkish-inspired flavours, high-quality organic produce, daily cooking for the Principal, staff lunch preparation, and full kitchen organisation. It suits a chef who is discreet, independent, flexible, and confident working to high private service standards.

Key Responsibilities

Daily cooking and meal preparation

• Prepare breakfast, lunch, and dinner daily for the Principal, with flexibility to pre-prepare evening meals when needed.

• Provide daily lunch for approximately five household staff.

• Create weekly menus inspired by Mediterranean, Turkish, and European cuisines, with a focus on light, nutritious, and easily digestible meals.

• Prioritise wellness-focused food over complexity, using organic, seasonal, and high-quality ingredients.

• Prepare meals in advance when scheduled days off require it.

• Occasionally cater for last-minute guests, keeping a flexible, calm, and can-do attitude.

Kitchen management and organisation

• Oversee grocery shopping, stock replenishment, pantry organisation, and kitchen readiness.

• Source and use the best available organic produce, quality ingredients, and trusted local suppliers.

• Maintain a calm, clutter-free, hygienic, and well-run private household kitchen, supported by a team who assist with serving and cleaning.

• Manage stock effectively and ensure the kitchen is always organised, prepared, and ready for the Principal's needs.

Requirements

Must-haves

Candidates without the following will not be considered.

• Fully eligible to work in the US.

• Proven experience as a Private Chef in a high-standard private household, UHNW household, HNW residence, luxury villa, yacht, or comparable private service environment.

• Strong knowledge of healthy, nutrient-rich cooking, wellness-focused menus, gut-friendly food, and dietary balance.

• Turkish and Mediterranean cooking experience highly valued.

• Ability to create simple, flavourful, home-style meals that support overall wellbeing.

• Excellent organisational skills, stock management, menu planning, and kitchen systems.

• Confident, discreet, calm, and able to work independently.

• Passionate about sourcing and using the best organic produce.

• Flexible and dependable, with a polished, service-minded approach.

Working in this household

The Principal values clean, nourishing, home-style food that supports gut and brain health. The expectation is thoughtful, balanced cooking rather than restaurant-style complexity.

When the Principal is in residence, the role requires full flexibility and a proactive approach. When the Principal is away, the pace is lighter, with a focus on preparation, kitchen organisation, pantry management, and maintaining readiness.

Practical Information

• Contract: Full-time, live-out.

• Location: Miami, Florida, USA.

• Working pattern: Full flexibility required when the Principal is in residence. Duties are significantly lighter when the Principal is away.

• Languages: Fluent English.

• Right to work: Fully eligible to work in the US.

Application Process

Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.

The Opportunity

A distinguished private household in Miami is seeking a talented and health-conscious Turkish-speaking Private Chef to prepare wholesome, home-style meals with a strong focus on gut health, brain health, and everyday wellbeing.

This is a full-time, live-out Private Chef role in Miami for a confident, discreet, and highly organised chef with proven private household experience. The ideal candidate will understand wellness-led cooking, Turkish and Mediterranean cuisine, organic ingredients, and the standards expected in a high-end private residence.

About the Household and Principal

The Principal prefers clean, nourishing food that is balanced, comforting, flavourful, and not overly rich or restaurant-style. The focus is on simple, elegant home cooking that supports health, energy, digestion, and overall wellbeing.

This role will suit a Private Chef who can create thoughtful daily menus, manage a calm and well-organised kitchen, and adapt smoothly to the rhythm of a private household.

Why this role

This is an excellent opportunity for a Turkish-speaking Private Chef in Miami who enjoys refined private household cooking rather than formal restaurant-style presentation.

The role combines wellness-focused menu planning, Turkish and Mediterranean flavours, high-quality organic produce, daily cooking for the Principal, staff lunch preparation, and full kitchen organisation. It suits a chef who is discreet, independent, flexible, and confident working to high private service standards.

Key Responsibilities

Daily cooking and meal preparation

• Prepare breakfast, lunch, and dinner daily for the Principal, with flexibility to pre-prepare evening meals when needed.

• Provide daily lunch for approximately five household staff.

• Create weekly menus inspired by Turkish, Mediterranean, and European cuisines, with a focus on light, nutritious, and easily digestible meals.

• Prioritise wellness-focused food over complexity, using organic, seasonal, and high-quality ingredients.

• Prepare meals in advance when scheduled days off require it.

• Occasionally cater for last-minute guests, keeping a flexible, calm, and can-do attitude.

Kitchen management and organisation

• Oversee grocery shopping, stock replenishment, pantry organisation, and kitchen readiness.

• Source and use the best available organic produce, quality ingredients, and trusted local suppliers.

• Maintain a calm, clutter-free, hygienic, and well-run private household kitchen, supported by a team who assist with serving and cleaning.

• Manage stock effectively and ensure the kitchen is always organised, prepared, and ready for the Principal's needs.

Requirements

Must-haves

Candidates without the following will not be considered.

• Fully eligible to work in the US.

• Proven experience as a Private Chef in a high-standard private household, UHNW household, HNW residence, luxury villa, yacht, or comparable private service environment.

• Fluent Turkish and English.

• Strong knowledge of healthy, nutrient-rich cooking, wellness-focused menus, gut-friendly food, and dietary balance.

• Turkish and Mediterranean cooking experience highly valued.

• Ability to create simple, flavourful, home-style meals that support overall wellbeing.

• Excellent organisational skills, stock management, menu planning, and kitchen systems.

• Confident, discreet, calm, and able to work independently.

• Passionate about sourcing and using the best organic produce.

• Flexible and dependable, with a polished, service-minded approach.

Working in this household

The Principal values clean, nourishing, home-style food that supports gut and brain health. The expectation is thoughtful, balanced cooking rather than restaurant-style complexity.

When the Principal is in residence, the role requires full flexibility and a proactive approach. When the Principal is away, the pace is lighter, with a focus on preparation, kitchen organisation, pantry management, and maintaining readiness.

Practical Information

• Contract: Full-time, live-out.

• Location: Miami, Florida, USA.

• Working pattern: Full flexibility required when the Principal is in residence. Duties are significantly lighter when the Principal is away.

• Languages: Fluent English and Turkish.

• Right to work: Fully eligible to work in the US.

Application Process

Please note: Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.

Senior Personal Assistant | Private PA to VIP Principals | Venice, Italy

Location: Venice, Italy. Regular travel across Europe and the Caribbean. Salary: €85,000 gross p.a. (D.o.E.) Contract: Full-time, permanent. Italian employment contract. Languages: English and Italian (essential). French and Spanish (strong advantage).Relocation: Discussed on a case-by-case basis for the right candidate. Start Date: As soon as possible.

Overview

Oplu is retained on the appointment of a Senior Personal Assistant to an international couple based in Venice.

This is not a traditional PA role. It is a high-trust, high-responsibility position at the centre of a sophisticated private ecosystem spanning multiple residences across Europe and the Caribbean, an active family office, and a renowned international cultural and environmental foundation. The Principal is a well-established titled figure in the international art world, a curator and patron, with foundation activity across Europe.

Whether your background is as a Senior Personal Assistant, Private PA, Family Office PA, or UHNW Personal Assistant, this is one of the most considered private PA appointments in Europe this year.

The Opportunity

This is an execution-led, operationally focused role. The family is seeking a seasoned career PA who operates with absolute discretion, anticipates needs before they arise, and brings structure, warmth, and clarity to a complex personal and professional landscape.

The ideal candidate is a solutions-oriented problem solver with a hands-on mentality, exceptional emotional intelligence, and a down-to-earth personality. This is a career PA appointment, not a stepping stone to an executive or strategic position.

Key Responsibilities

Calendar & Scheduling Management

• Oversee complex calendars for multiple family members.
• Anticipate conflicts and coordinate personal, professional, and foundation-related engagements.
• Ensure timely preparation for all commitments.

Family Office Liaison

• Serve as the bridge between the Principal and the family office on all financial and legal matters.

Foundation Support

• Attend foundation meetings and events alongside the Principal. Take minutes and produce follow-up actions.
• Coordinate communication flow between foundation stakeholders.
• Manage travel logistics for Madrid-based foundation events.
• Support donor and partner relationship coordination.

Multi-Property Coordination

• Manage vendor relations, maintenance schedules, and service providers across multiple residences.
• Supervise household inventories, utilities, and upkeep.
• Ensure continuity of service standards across all properties.

Household Staff Oversight

• Act as the central point of coordination between household staff and the Principal.
• Supervise housekeeping staff across the residences: tasks, duty schedules, working hours, expenses, and performance.

Travel Coordination

• Work closely with travel agents and third-party providers on flights, private transfers, accommodation, visas, and itineraries.
• Prepare travel packages and manage on-trip adjustments in real time.

Bookkeeping & Financial Assistance

• Track household expenses and prepare monthly reconciliations.
• Oversee petty cash and liaise with accountants.
• Ensure timely payment of invoices and insurance renewals.

Healthcare Coordination

• Organise medical appointments and coordinate health insurance matters.
• Arrange follow-ups, preventive check-ups, and any medical travel or emergency arrangements.

Administration & Documentation

• Maintain updated health and vaccination records, digital filing systems, insurance documents, legal and administrative paperwork, and confidential family archives.
• Methodical, highly organised, and able to ensure everything is filed and easily accessible.

Lifestyle Support

• Handle shopping, gifting, event RSVPs, online orders, restaurant bookings, wellness appointments, and ad hoc errands with discretion and autonomy.
• Build and maintain relationships with local lifestyle concierge services in Venice and other locations.

Communications & Relationship Management

• Draft and coordinate personal communications.
• Liaise across family, foundation, and office teams to ensure smooth information flow.
• Build and maintain strong relationships at every level, from household staff to foundation partners and vendors.

Vehicle & Asset Management

• Maintain car service schedules, registrations, and insurance.
• Coordinate contractors for property repairs, installations, and technology updates.

Requirements

Must-Have

• 5+ years supporting UHNW individuals, families, family offices, or multi-residence households in Europe.
• Bilingual proficiency in English and Italian, with full command of both verbal and written communication. French and Spanish a strong advantage.
• Proven ability to manage highly complex calendars, travel logistics, and sensitive information with impeccable discretion.
• Strong proficiency in Google Workspace, digital filing systems, spreadsheets, and basic bookkeeping.
• Valid driver's licence and confident driving in Europe.
• Ability to travel regularly, sometimes on short notice. Not a 24/7 role physically, but requires a flexible, travel-ready mentality.
• A professional approach marked by emotional intelligence, warmth, and impeccable discretion.
• Experience supervising household staff, vendors, and contractors.
• A career PA with a genuine passion for the role, not someone seeking to transition into an executive or strategic position.

Strong Advantage

• Deep understanding of Italian culture, bureaucracy, and municipal processes.
• International experience. Italian nationals with experience abroad who are looking to return to Italy are particularly encouraged to apply.

Preferred Background

• Certification or practical experience in property administration, hospitality management, or bookkeeping.
• Background in multi-property oversight, yachting support, or complex travel logistics.
• Experience in philanthropic or cultural environments (museums, foundations, art institutions).
• Knowledge of insurance administration, car fleet management, and international medical documentation.
• Familiarity with Caribbean or Southern European service cultures.

Why This Role

• Work at the heart of a dynamic international private world spanning art, culture, philanthropy, and luxury lifestyle.
• Based in one of the most beautiful cities in the world, with regular travel across Europe and the Caribbean.
• Join a forward-thinking family office ecosystem with long-term career prospects and professional development.
• Exposure to global networks across art, culture, and environmental philanthropy.
• €85,000 gross p.a. compensation (D.o.E.), with relocation support discussed for the right candidate.

About Oplu

Oplu is the executive search partner of choice for principals, family offices, and luxury brands. We place senior household, right-hand, and family office appointments with the discretion and rigour these environments demand. This search is conducted on a retained basis.

Application Process

Due to the high volume of applications we receive, we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.

Director of Residences & Operations | Private Household Estate Manager

Location: Venice (VE), Italy. Multi-residence remit across Italy. Salary: €110,000 p.a. (D.o.E.) Contract: Full-time, permanent Languages: English and Italian (essential). French (strong advantage). Start Date: As soon as possible

Overview

A warm, private, and highly respected international family is appointing its first dedicated Director of Residences & Operations. The role is newly created and based in Venice, with a multi-property remit across Italy.

Whether your background is Director of Residences, Estate Manager, Properties Manager, House Manager, or Private Household Manager, this is one of the most considered senior household appointments in Europe this year.

The Opportunity

Oplu is retained on the appointment of a Director of Residences & Operations for an international UHNW family. The mandate covers a portfolio of beautiful private residences across Italy.

The role has been designed to bring professional structure, quiet calm, and consistent excellence to the family's homes. The principals are warm, generous, and hands-on, with high standards and a real appreciation for people who deliver excellence. Their Chief of Staff manages the commercial and corporate side of the family's affairs. This role is its domestic counterpart.

The incoming Director will take ownership of household operations, staff management, contractor relationships, oversight of active renovations, and coordination of a childcare team. Systems are currently fragmented. One of the earliest priorities will be to build the operational bible from scratch.

This is a rare opportunity for an experienced multi-residence operator to come in, make the function their own, and grow with a family that genuinely values quiet excellence.

Key Responsibilities

Household & Multi-Property Management

• Full ownership of all residences across Italy: utility payments, maintenance schedules, seasonal upkeep, and property inspections.
• Day-to-day management of dedicated housekeeping staff at each residence, and rotating cleaning teams across the portfolio. Rotas, standards, and performance.
• Contractor sourcing, briefing, and management across all sites.
• Building and maintaining a centralised household manual and operational bible, codifying systems and processes from scratch.
• Acting as the single point of accountability for anything property, operations, or contractor-related across the estate.

Renovation Oversight & Special Projects

• Overseeing active renovation projects across the portfolio, acting as the family's representative on the ground.
• Liaising with architects and project managers. Translating progress into clear, confident updates for the principals.
• Coordinating furniture, art, and specialist purchases as properties are developed and refreshed.
• A flair for interiors, design, and the detail of beautifully run homes is warmly welcomed. Formal qualifications are not required.

Childcare Team Coordination

• Management and scheduling of three nannies. This is not a hands-on childcare role.
• Coordinating the team's schedules in line with the family's weekly movements and travel calendar.
• Maintaining clear, proactive communication between the childcare team and the principals.

Requirements

Must-Have

• Proven multi-property private household management experience at UHNW or equivalent level. Titles such as Properties Manager, House Manager, Multi-Estate Manager, Estate Manager, or Director of Residences. This is not a step-up role.
• Experience managing dedicated housekeeping and household staff across multiple residences. Comfortable setting standards, managing rotas, and holding teams to account across locations.
• Project management experience, ideally overseeing renovations, builds, or large-scale refurbishments. Comfortable acting as the principal's representative with architects and contractors.
• EU passport holder or existing right to live and work in Italy.
• Genuinely mobile, comfortable travelling and adapting to an evolving schedule.
• Fluent or native English and Italian.
• A 24/7 mindset. Responsive and available, without the expectation of being physically on-call around the clock.
• Discreet, self-sufficient, and solutions-focused. Brings calm and answers, not problems.

Strong Advantage

• French language.
• Experience coordinating childcare teams or indirectly managing nannies.
• Background in building operational systems or a household manual from scratch.

Preferred Background

• Private household, family office, or Royal household background at a senior level.
• Genuine flair or passion for interiors, design, and the detail of beautifully run homes.
• Experience in a newly created or standalone role. Comfortable with ambiguity and building from the ground up.

Why This Role

• A blank canvas. Build the operational systems, processes, and household manual from scratch in a newly created position.
• Principals who are warm, grounded, and genuinely appreciative of outstanding talent.
• Real scope and autonomy. No micromanagement. The opportunity to work as part of a team.
• A rare opportunity for an experienced private household professional to shape a high-trust, multi-residential operation.

About Oplu

Oplu is the executive search partner of choice for principals, family offices, and luxury brands. We place senior household and right-hand appointments with the discretion and rigour these environments demand. This search is conducted on a retained basis.

Application Process

Apply via the form on this page. Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please consider your application unsuccessful on this occasion.

The Opportunity

A Family Office Manager is needed for an international UHNW family based in Venice, leading the financial and administrative operations of an active family office, multiple residences across Italy, and an established household environment. This is a senior seat with full ownership: finance and bookkeeping, administration, HR and payroll, property and supplier coordination, and asset administration all sit under this remit. Permanent, full-time. Start as soon as possible.

About the family and the family office

The Principals are an international family with multiple residences in Italy, an active family office, and internationally recognised cultural and environmental foundations. The administrative environment is multi-jurisdictional and complex: domestic and international payments, several entities, multiple property projects, vehicles and boats, ongoing dialogue with accountants, tax advisors, banks, fiduciaries, and external consultants, and the HR backbone that supports a private household team.

The family office is small, established, and trusted. The Family Office Manager is its operational centre: the person who owns the books, the records, the payments calendar, staff contracts and payroll, and the documentation that holds the operation together. The right person brings structure, precision, and continuity to a complex private environment, and is comfortable managing matters autonomously while liaising upward and outward across the family's professional network.

The role is based in Venice. Regular travel to Bologna is part of the rhythm. The household and family office are private and discreet by default. The work stays inside the family.

Why this role

This is the senior operational seat inside the family office. Finance, bookkeeping, administration, HR and payroll, property and supplier coordination, vehicle and asset administration: all sit under this role. The Principal is hiring for someone who has already run this scope inside a UHNW family office or multi-jurisdictional private household and can take ownership from day one. This is not a step-up role from a corporate finance or administrative seat without private-side family-office experience.

For someone who wants the breadth of a true family-office manager seat, the autonomy to run the operation without a layer of supervision, and the variety of multi-residence administration alongside foundation-adjacent context, this brief offers all of it inside a discreet, established environment.

Key Responsibilities

Finance, bookkeeping, and pre-accounting

• Lead day-to-day bookkeeping and financial administration for the family office and private household entities.
• Process domestic and international payments, bank transfers, supplier payments, and invoice registrations.
• Monitor bank accounts, credit card statements, cash flow movements, and petty cash balances.
• Prepare monthly reconciliations, expense tracking, and financial summaries.
• Maintain accurate accounting records and supporting documentation up to pre-tax filing stage.
• Coordinate with accountants, tax advisors, banks, and fiduciaries to ensure timely and accurate reporting.
• Ensure timely settlement of invoices, taxes, insurance premiums, subscriptions, utilities, and other recurring obligations.
• Organise and maintain financial documentation for annual tax filings and audits.

Administration and documentation

• Maintain highly organised digital and physical filing systems across personal, financial, legal, and property-related matters.
• Handle confidential documentation with the highest level of discretion and professionalism.
• Manage administrative records, contracts, insurance policies, and official correspondence.
• Oversee invoice coding, expense allocation, and administrative tracking systems.
• Manage the day-to-day operations of the family office with precision and responsiveness.

HR and payroll administration

• Oversee staff contracts, HR records, and payroll administration for the household and family office team.
• Liaise with payroll providers, employment advisors, and accountants on monthly cycles, statutory filings, and contract renewals.
• Maintain accurate, confidential employment records and documentation.

Properties and supplier coordination

• Review quotations, invoices, budgets, and payment requests related to maintenance works and ongoing property projects.
• Monitor cost controls, approvals, timelines, and supporting administrative documentation across multiple residences.
• Liaise with suppliers, contractors, and project leads on administrative readiness, payment scheduling, and document trafficking.

Vehicle and asset administration

• Coordinate servicing, registrations, insurance renewals, and documentation for vehicles and boats.
• Monitor maintenance schedules and liaise with relevant service providers.
• Maintain accurate administrative records related to family assets and mobility arrangements.

Requirements

Must-haves

• Seven plus years already in a Family Office Manager, Head of Family Office Administration, Senior Family Office Accountant, or equivalent senior operational role within a UHNW family office, private office, or multi-jurisdictional household. This is not a step-up role; the family is hiring for confirmed family-office management experience.
• Fluent English and Italian, written and spoken.
• Solid familiarity with Italian administrative and fiscal documentation processes.
• Proven track record in bookkeeping, financial administration, and pre-accounting coordination, including domestic and international payments and multi-entity records.
• Experience overseeing staff contracts, HR records, and payroll administration.
• Strong proficiency in Google Workspace, Excel and spreadsheets, digital filing systems, and administrative software.
• Exemplary discretion and professionalism. High level of accuracy and judgement.
• Ability to work independently, prioritise effectively, and manage multiple workstreams simultaneously.
• Based in Venice or Northern Italy, with the ability to travel regularly to Bologna.
• Right to work in Italy.

Strong advantage

• Degree in Economics, Finance, or a related discipline.
• French and/or Spanish in addition to English and Italian.
• Practical experience in property administration alongside family-office finance.
• Prior exposure to foundations, philanthropic vehicles, or cultural and environmental entities adjacent to a family office.

Working in this family office

The work runs to a steady monthly rhythm anchored by reconciliations, payments, payroll, supplier cycles, and reporting to accountants and advisors. Around that rhythm sit the moving pieces of a multi-residence family: property projects, vehicle and boat administration, foundation-adjacent records, and the steady flow of correspondence and documentation that comes with a complex private environment.

The family office is small, established, and trusted. The Family Office Manager operates with autonomy, holds standards without being asked, and communicates cleanly with the family, with accountants and external advisors, with payroll and employment providers, and with suppliers. The cultural register is calm and discreet. The work is the work; the person doing it is steady, accurate, and quiet about it.

Practical Information

• Contract: Full-time, permanent.
• Start: As soon as possible.
• Reporting to: The family, with day-to-day coordination across the family office and external advisors.
• Location: Venice, Italy. Regular travel to Bologna as required.
• Languages: Fluent English and Italian required. French and/or Spanish welcome.
• Salary: €100,000 to €110,000 gross per annum, plus discretionary bonus.
• Right to work in Italy required: Italian citizenship, EU citizenship, or valid Italian work authorisation.
• Standard NDA required.

Application Process

Please note: due to the high volume of applications we receive, we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.

The Opportunity

A Senior Administrative Assistant is needed for an international UHNW family based in Venice, supporting an active family office and multiple residences across Italy. The role is finance-led: day-to-day bookkeeping, payments, reconciliations, and pre-tax records, alongside the administrative backbone of a complex private environment. Permanent, full-time. Start as soon as possible.

About the family and the family office

The Principals are an international family with multiple residences in Italy, an active family office, and internationally recognised cultural and environmental foundations. The administrative environment is multi-jurisdictional: domestic and international payments, several entities, multiple property projects, vehicles and boats, and ongoing dialogue with accountants, tax advisors, banks, fiduciaries, and external consultants.

The family office is small and trusted. The Senior Administrative Assistant is the steady hand at the centre of it: the person who owns the books, the records, the payments calendar, and the documentation that holds the operation together. The right person brings structure, accuracy, and continuity to a complex private environment, and is comfortable working autonomously while liaising upward and outward across the family's professional network.

The role is based in Venice. Regular travel to Bologna is part of the rhythm. The household and family office are private and discreet by default. The work stays inside the family.

Why this role

This is a senior seat with real ownership. Finance, bookkeeping, administration, property and supplier coordination, vehicle and asset administration: all sit under this remit. The Principal is hiring for someone who has already done this for a UHNW family or family office and can pick up the books from day one. This is not a step-up from a corporate accounting or administrative role without private-side family-office experience.

For someone who wants the breadth of a family-office seat, the variety of multi-residence and foundation-adjacent administration, and the autonomy to run their own remit without a layer of supervision, this brief offers all of it inside a discreet, established environment.

Key Responsibilities

Finance, bookkeeping, and pre-accounting

• Manage day-to-day bookkeeping and financial administration for the family office and private household entities.
• Process domestic and international payments, bank transfers, supplier payments, and invoice registrations.
• Monitor bank accounts, credit card statements, cash flow movements, and petty cash balances.
• Prepare monthly reconciliations, expense tracking, and financial summaries.
• Maintain accurate accounting records and supporting documentation up to pre-tax filing stage.
• Coordinate with accountants, tax advisors, banks, and fiduciaries to ensure timely and accurate reporting.
• Ensure timely settlement of invoices, taxes, insurance premiums, subscriptions, utilities, and recurring obligations.
• Organise and maintain financial documentation for annual tax filings and audits.

Administration and documentation

• Maintain highly organised digital and physical filing systems across personal, financial, legal, and property-related matters.
• Handle confidential documentation with the highest level of discretion and professionalism.
• Manage administrative records, contracts, insurance policies, and official correspondence.
• Oversee invoice coding, expense allocation, and administrative tracking systems.
• Support the day-to-day operations of the family office with precision and responsiveness.

Properties and supplier coordination

• Review quotations, invoices, budgets, and payment requests related to maintenance works and ongoing property projects.
• Monitor cost controls, approvals, timelines, and supporting administrative documentation across multiple residences.
• Liaise with suppliers, contractors, and project leads on administrative readiness, payment scheduling, and document trafficking.

Vehicle and asset administration

• Coordinate servicing, registrations, insurance renewals, and documentation for vehicles and boats.
• Monitor maintenance schedules and liaise with relevant service providers.
• Maintain accurate administrative records related to family assets and mobility arrangements.

Requirements

Must-haves

• Five plus years already in a Senior Administrative Assistant, Family Office Administrator, Bookkeeper, or equivalent senior administrative-finance role within a UHNW family office, private office, or multi-jurisdictional household. This is not a step-up role; the family is hiring for confirmed family-office experience.
• Fluent English and Italian, written and spoken.
• Familiarity with Italian administrative and fiscal documentation processes.
• Proven experience in bookkeeping, financial administration, and pre-accounting coordination, including domestic and international payments and multi-entity records.
• Strong proficiency in Google Workspace, Excel and spreadsheets, digital filing systems, and administrative software.
• High level of discretion, professionalism, and accuracy.
• Ability to work independently, prioritise effectively, and manage multiple workstreams simultaneously.
• Based in Venice or Northern Italy, with the ability to travel regularly to Bologna.
• Right to work in Italy.

Strong advantage

• Degree in Economics, Finance, or a related discipline.
• French and/or Spanish in addition to English and Italian.
• Practical experience in property administration alongside family-office finance.
• Prior exposure to foundations, philanthropic vehicles, or cultural and environmental entities adjacent to a family office.

Working in this family office

The work runs to a steady monthly rhythm anchored by reconciliations, payments, supplier cycles, and reporting to accountants and advisors. Around that rhythm sit the moving pieces of a multi-residence family: property projects, vehicle and boat administration, foundation-adjacent records, and the steady flow of correspondence and documentation that comes with a complex private environment.

The family office is small, established, and trusted. The Senior Administrative Assistant operates with autonomy, holds standards without being asked, and communicates cleanly with the family, with accountants and external advisors, and with suppliers. The cultural register is calm and discreet. The work is the work; the person doing it is steady, accurate, and quiet about it.

Practical Information

• Contract: Full-time, permanent.
• Start: As soon as possible.
• Reporting to: The family, with day-to-day coordination across the family office and external advisors.
• Location: Venice, Italy. Regular travel to Bologna as required.
• Languages: Fluent English and Italian required. French and/or Spanish welcome.
• Salary: €85,000 gross per annum, plus discretionary bonus.
• Right to work in Italy required: Italian citizenship, EU citizenship, or valid Italian work authorisation.
• Standard NDA required.

Application Process

Please note: due to the high volume of applications we receive, we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.