Job title: EA to the Executive Director

Job Description

Executive Assistant to Confidential Not-For-Profit Organisation

  • Location: Central London

  • Salary: £42,000-£45,000 gross per annum (DoE)

  • Benefits: Contributory pension; private medical insurance; 25 days holiday; events and cultural access

  • Contract: Full-time, permanent, hybrid working (4 days in office; 1 day working from home)

  • Start date: As soon as possible

The Opportunity

A rare opportunity to join a prestigious and longstanding British organisation at its most senior level. This not-for-profit membership organisation, with a heritage spanning nearly two centuries, represents some of the UK’s most distinguished businesses and operates at the heart of British commerce and tradition. It is a body of genuine standing, with access and relationships that are difficult to find elsewhere.

The Executive Director is seeking an Executive Assistant of exceptional calibre: someone who brings both operational rigour and genuine presence. This is not a role for the purely administrative mind. Beyond managing a busy diary, calendar and complex correspondence, you will conduct research, support project delivery, and, on occasion, represent the Executive Director in meetings with government officials, senior business leaders, and high-profile institutional contacts. The environment is formal and process-led; the work is varied, high-trust, and genuinely interesting.

This role would suit a polished Executive Assistant, Senior PA, Personal Assistant or business support professional with experience supporting a senior principal, Director or C-suite executive in a high-profile, fast-paced and confidential environment.

Must-have Requirements

  • Proven experience as an Executive Assistant, Senior PA or Personal Assistant supporting a principal at C-suite, Executive Director, Director or equivalent senior leadership level

  • Confident and credible stakeholder manager, comfortable engaging across government, business, membership bodies and senior institutional contacts

  • Strong research and analytical capability; able to produce concise, accurate briefing notes, reports and meeting papers under minimal supervision

  • Exceptional written and verbal communication: precise, warm, and professional in equal measure

  • Absolute discretion with sensitive and confidential information as a matter of course

  • A genuinely proactive approach: you anticipate needs, solve problems before they arise, and take ownership without being asked

Nice to have

  • Background in a membership organisation, charity, not-for-profit, professional body or public institution

  • Exposure to government, arts, culture or heritage environments

  • Familiarity with formal governance structures, board support and board-level administration

Key Responsibilities

  • Executive support: complex diary and calendar management, meeting scheduling, travel coordination, inbox and correspondence management, meeting preparation and minute-taking, drafting and proofreading correspondence, presentations and board papers

  • Stakeholder liaison: acting as a polished first point of contact for the Executive Director; building and maintaining relationships with internal and external contacts at the most senior levels; attending and, where required, representing the Executive Director at meetings

  • Research and analysis: conducting research on members, projects, stakeholders and strategic opportunities; collating and synthesising information into clear briefing notes and reports for the Executive Director

  • Project support: tracking deliverables and timelines across key workstreams; collaborating with the wider team to ensure accurate and timely flow of information

  • Governance and administration support: assisting with board papers, agendas, minutes and other senior administrative support tasks in a structured, formal environment

Please note: Due to the high volume of applications we receive, we regret that we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.