Job title: Turkish-Speaking Travelling PA for Single Family Office in Miami

Job Description

The Opportunity

A UHNW Principal establishing Miami as his primary residence is hiring a Turkish-speaking Travelling Personal Assistant to join his Single Family Office. The role combines private PA support, lifestyle and social coordination, concierge-level service, and complex international travel logistics. It sits within a multi-assistant Private Office structure and reports to the Head of Administration. This is not a corporate nine-to-five role; it is a high-trust, hands-on, full-on twelve-month-a-year position with extensive international travel often at short notice.

About the Principal and the Single Family Office

The Principal is a Turkish-speaking, single ultra-high-net-worth individual with active business interests and a multi-residence portfolio. Miami is becoming his primary residence, with extensive international travel for business and personal commitments throughout the year. The Principal is described as commercially sharp, direct, and high-trust once trust is earned.

The Single Family Office runs more like a private office than a traditional family office: relaxed, dynamic, informal, fast. The administrative team is young, intellectually curious, and prizes judgement and quick thinking over hierarchy and protocol. The Principal values intelligent people who can hold their own in fluid, high-stakes situations.

This role sits within a multi-assistant Private Office structure and reports to the Head of Administration. The successful candidate will work alongside other Executive and Personal Assistants and the household staff. Coverage, continuity, and clean handovers across the team matter as much as individual capability. The successful candidate will be collaborative, operationally strong, socially confident, and comfortable working in a multi-assistant Private Office structure.

Why this role

Two reasons to consider it. First, the role joins at the moment the Principal establishes Miami as his new primary base. The early months involve building the rhythm of the office, the Principal's Miami routine, and the supplier and contact network. Second, the team genuinely values intelligence and judgement alongside conventional experience. The Principal welcomes two candidate profiles: confirmed UHNW Private PA experience, or outstanding graduates of top-tier universities with native Turkish, US citizenship, and the maturity to operate from day one in a UHNW context. The two paths are equally welcome.

Key Responsibilities

Personal Assistant and Single Family Office support

  • Provide day-to-day private PA support to the Principal and the wider administrative function. Manage appointments, reminders, schedules, and personal administration with precision.
  • Work closely with other Executive and Personal Assistants to ensure seamless coverage across locations and time zones. Maintain clear communication, structured handovers, and consistent follow-through.
  • Support household payments, salary processing, and related administrative coordination where required. Track action lists, manage deadlines, and maintain high operational standards.
  • Act as a Turkish-language point of contact when needed. Support communication with Turkish-speaking contacts, service providers, and stakeholders. Handle sensitive information with discretion and accuracy.
  • Maintain and update guest lists, tracking spreadsheets, passport copies, and required documentation. Liaise with security and trusted third parties to ensure protocols are followed.

Travel, lifestyle, and concierge

  • Travel with the Principal as required, often at short notice. Coordinate end-to-end international travel: flights, accommodation, transfers, drivers, reservations, appointments, and last-minute changes.
  • Maintain continuity of service and standards across multiple international locations.
  • Coordinate social plans, evenings, guests, and lifestyle arrangements with discretion. Liaise with venues, trusted contacts, drivers, and third parties to deliver a seamless experience.
  • Coordinate guest arrivals, departures, transport, and on-the-ground logistics. Support the Principal's daily movements and schedule in Miami and while travelling.
  • Handle ad hoc lifestyle requests efficiently, including urgent or last-minute changes.

Household, sourcing, and logistics

  • Liaise with contractors and suppliers for urgent repairs and household maintenance. Coordinate local service bookings and household requirements alongside the on-site household team.
  • Manage personal shopping and sourcing: clothing, medicines, groceries, household items. Handle online orders, delivery schedules, returns, and urgent sourcing.
  • Oversee pet care logistics, including vet appointments, food and medication coordination, where required.
  • Complete ad hoc in-person errands as required.

Requirements

Must-haves

  • Native Turkish speaker. This is non-negotiable, not a "some Turkish" requirement.
  • Native or near-native English, written and verbal.
  • US citizen or Green Card holder.
  • Strong, current working knowledge of Miami. You know the restaurants, events, wellness scene, social calendar, venues, and rhythm of the city. This is not a city someone can fake.
  • Sharp judgement and intellectual agility. The Principal and the Single Family Office prize clear thinking and quick decision-making. This is the bar, regardless of which candidate path applies.
  • Exceptional organisational capacity and attention to detail. You hold complex moving parts in your head and you do not drop them.
  • Calm under pressure. Discreet. Confidential. Comfortable with sensitive information at the household, family, and business level.
  • Confident with technology for bookings, online purchases, payments, tracking systems, shared calendars, and modern messaging channels.
  • Genuine 24/7 availability mindset. The hours are not fixed; the work follows the Principal's rhythm. Six-day working week.
  • Comfortable with extensive international travel at short notice.
  • Miami-based or able to commute reliably from broader South Florida.
  • Comfortable signing a Non-Disclosure Agreement.

Two welcomed candidate paths

The Principal welcomes either of the following profiles. The choice between paths is on the candidate, not on us.

  • Path A: Confirmed UHNW PA experience. Three plus years already as a Private PA, Lifestyle PA, Travelling PA, Executive Assistant in a Single Family Office or Private Office, or equivalent senior support role to a UHNW Principal or C-suite leader. Confirmed track record in international travel logistics, lifestyle coordination, and discreet Principal-direct support.
  • Path B: Outstanding top-tier graduate. Degree from an Ivy League university, Oxbridge, or equivalent top-tier institution. Native Turkish. US citizenship. One to three years professional experience in any high-standards environment: investment banking, management consulting, luxury hospitality, private wealth, or comparable. Maturity, judgement, and self-direction to operate from day one in a UHNW context.

Strong advantage, either path

  • Experience working in a multi-assistant team where coverage, handover, and collaboration matter.
  • Familiarity with both Turkish and Anglo-American social and business protocols.
  • Comfort working alongside investment-side colleagues in a Single Family Office structure.

Working in this Single Family Office

The administrative function is young, intellectually engaged, and operates with the informality of a private office: less protocol, more judgement; less hierarchy, more shared responsibility. The team is collaborative and the work is intense in patches and quieter in others, depending on where the Principal is and what he is doing.

The Travelling PA role specifically is structured to travel with the Principal when needed and to hold the fort in Miami when others are travelling. Continuity across the multi-assistant team is the operating principle. You are never the only person; you are part of a tight group that covers each other.

This is a true Private PA and Lifestyle role, not an office-based corporate assistant role. Hours are not fixed and may include late finishes, travel days that span time zones, and weekends. The compensation reflects this and the work culture is built around sustainability over time rather than burnout.

Practical Information

  • Contract: Full-time, permanent.
  • Start: Immediate. The Principal is establishing Miami as his primary residence and the support team is building in parallel.
  • Reporting to: Head of Administration within the Single Family Office.
  • Schedule: Six-day working week with full flexibility. 24/7 availability mindset essential. Hours are not fixed.
  • Travel: Extensive international travel with the Principal, often at short notice. Twelve-month-a-year role; the Principal travels throughout the year.
  • Location: Miami-based or able to commute reliably from broader South Florida.
  • Live-in: This is a live-out role. Live-in may be exceptionally considered for the right candidate but is not the default.
  • Salary: $85,000 to $115,000 gross per annum, dependent on experience, plus benefits.
  • Right to work: US citizen or Green Card holder required. No sponsorship offered.
  • Standard NDA required.

Application Process

Please note: due to the high volume of applications we receive, we are only able to contact candidates who are successfully shortlisted. If you have not heard from us within 14 days of submitting your application, please assume that you have not been successful on this occasion.