Job title: Fund Operations Associate, Single-Family Office

Job Description

  • Location: Remote

  • Salary: $5,000–$7,000 net per month, paid in USD

  • Languages: Turkish essential

  • Contract: Full-time, permanent

  • Working Pattern: Remote, with some calls during US business hours

  • Right to Work: Existing right to work in your base country required. No visa sponsorship offered.

Overview

Oplu is leading the search for a Fund Operations Associate for a single-family office.

The Associate works alongside the Finance Manager across fund operations, payments, investment documentation and entity administration. This is an operations role, not an investment role. It suits someone who wants a long-term career in fund and family office operations rather than a route into investing.

The role calls for 2–5 years' experience in fund administration, portfolio or asset management operations, audit, banking operations, or a family office.

Turkish language is essential. Candidates must have the existing right to work in their base country. No visa sponsorship is offered.

The Opportunity

The family office holds a broad portfolio of private equity and venture capital fund commitments and direct investments, alongside hedge fund and public market holdings, with US and Cayman structuring.

The investment team has a defined remit. Everything outside it sits with finance operations: capital calls, subscriptions and redemptions, payments, KYC, documentation, portfolio data, and the administration behind new entities and bank accounts.

The Associate and the Finance Manager share this workload. There is no fixed split. Work goes where the volume is.

The team is small and fully remote. The role suits someone who takes ownership of whatever needs doing, including areas of overlapping responsibility, and sees it through. Confidentiality is fundamental.

Who This Role Suits

This position is suited to a finance professional who enjoys the discipline of fund administration and demonstrates exceptional attention to detail.

Relevant professional backgrounds include:

  • Fund Operations Associate at a fund administrator or General Partner (GP).

  • Fund Administrator.

  • Portfolio Operations Analyst at an asset management firm.

  • Audit Associate at a Big Four or mid-tier firm covering fund clients.

  • Banking Operations Associate in middle-office or back-office functions.

  • Family Office Analyst.

Key Responsibilities

Documents and Email Management

  • Check the shared inbox daily and flag anything requiring action.

  • Save fund notices, statements and agreements to the correct Google Drive folders, keeping archives accurate and up to date.

  • Distribute relevant documents to the team.

Fund Operations

  • Record capital call notices in the cash flow sheet and check called and uncalled amounts against fund records.

  • Review capital account statements against internal records, then file and distribute them.

  • Check management fees on capital call notices against fund terms and follow up on discrepancies.

  • Complete monthly line-by-line reconciliations against internal records.

  • Process subscriptions and redemptions across private equity, venture capital, hedge fund and public market holdings.

  • Complete new subscription packs, including forms and KYC documentation, and archive signed copies.

Direct Investments

  • Track funding schedules for direct investments and coordinate the required cash.

  • Review cap tables and legal documentation for key terms and record them accurately.

  • Follow up on KYC, signatures and documentation through to completion.

  • Maintain accurate and up-to-date portfolio records.

Portfolio Data and Reporting

  • Check that data flowing into Addepar is complete and accurate.

  • Review IRR and MOIC calculations for accuracy.

Payments and Invoices

  • Prepare payment instructions for capital calls and investments, coordinating payment dates with the EA team.

  • Track engagement letters and invoices.

  • Follow up on smaller invoices until payment is completed.

  • Update bank balances across multiple banking institutions twice a month and report internally.

Entity Administration and Coordination

  • Support the formation of new US entities, including bank account openings, signatures and corporate resolutions.

  • Coordinate US visa matters with immigration counsel.

  • Maintain private equity and venture capital files for US tax purposes and liaise with relevant advisers.

  • Coordinate with Cayman administration.

  • Handle urgent ad hoc tasks and follow them through to completion.

Requirements

Must-haves

  • Fluent Turkish, written and spoken.

  • Strong written and spoken English.

  • 2–5 years' experience in fund administration, portfolio or asset management operations, audit, banking operations, or a family office.

  • Excellent academic background, with top-tier high school and university education.

  • Bachelor's degree in business, economics, finance or a related discipline.

  • Working knowledge of fund terminology, including commitments, capital calls, distributions, recallable amounts, NAV, management fees, carried interest, IRR and MOIC.

  • Strong spreadsheet skills, including the ability to prepare reconciliations in Google Sheets.

  • Proficiency with Google Workspace and disciplined electronic document management.

  • Excellent numerical accuracy, attention to deadlines and follow-through.

  • Ability to manage multiple smaller tasks simultaneously and identify discrepancies proactively.

  • Flexible, collaborative approach to working within a small team where responsibilities overlap.

  • Absolute discretion when handling sensitive financial information.

  • Existing right to work in the candidate's country of residence. No visa sponsorship offered.

Strong Advantage

  • Fund administration experience at a fund administrator, General Partner or family office.

  • Experience with Addepar or a comparable portfolio reporting platform.

  • Experience processing subscriptions and redemptions across private and hedge funds.

  • Exposure to US tax administration for investment vehicles.

  • Familiarity with Cayman fund administration and offshore structures.

  • Experience preparing KYC and subscription documentation.

  • Entity formation or corporate secretarial experience.

  • Experience reconciling accounts across multiple banks.

Preferred Background

  • An individual seeking a long-term career in single-family office operations.

  • Based in Turkey, the UK, Europe or Dubai for time-zone alignment.

  • Comfortable working within a small, fully remote team with a broad operational remit.

Why This Role

  • USD-denominated compensation of $5,000–$7,000 net per month.

  • Exposure to a diversified portfolio spanning private equity, venture capital, hedge funds, public markets and direct investments.

  • Direct involvement in fund operations, US entity formation, US tax administration and Cayman structures alongside professional advisers and legal counsel.

  • Fully remote working arrangement.

  • A broad and varied role within a small team where individual contributions are visible and valued.

Application Process

Apply via the form on this page.

Shortlisted candidates may be asked to complete a short recorded video interview. References will be taken before any offer.

Only shortlisted candidates will be contacted. If you do not hear from us within 14 days, please assume your application has not been successful on this occasion.